Registration & Attendance Policies

Open Door Policy

We feel that parents have the right to drop by the program or join a field trip, and to ask questions and offer suggestions. Should you wish to speak with one of the teachers at any time simply just request a meeting and we will do our best to accommodate you as quickly as possible.  We want you to feel welcome.  Please feel free to talk to your Child Care Staff.  We are committed to making your child’s Out of School Care experience as positive as it can be, not just for your child, but for your family.  We would like to extend to you and your child a warm welcome to C&S Child Care Inc.  We are happy to have you!

Attendance Policy

Should your child be away please contact the centre to inform the staff of their absence, and also their projected return date. Should your child be absent for more than 2 weeks with no verbal notice or contact given to the centre, we will assume that you have chosen to withdraw from the program, and therefore your space will be given away. You will also be charged that month’s fee.

Registration Policy

Registration for the new school year begins in January each year.  We allow our current families to apply for re-registration and then open up registration to the general public in February.

Once we announce re-registration for the following September, then our current families will submit their request for care by the set forth due date. We will process all requests and submit acceptance emails to those families whom we have granted space to. Full time care will take precedent and we work backwards from there.

***Please note that just because you have a placement this year, does not guarantee you will have a placement the following year, as children age out, siblings join us, and families needs change. ***

Upon receiving your acceptance email you will have a specified amount of time, noted in your acceptance email, to submit your non-refundable registration deposit of $50. This is done by submitting both the EFT form and PAD form. Your first payment will be August 1st – this is a Non-refundable, PROGRAM DEPOSIT.  The monthly fees are processed on the first of each month from September, up to, and including, May. Should you decide to withdraw before the start of the new school year, you will have until May,1st to submit your request, any notifications made after May 1st will still have the Program Deposit charged on August 1st.  Your placement is not confirmed until all payment information has been received, if you do not submit payment details by the deadline stated in your acceptance email, then you forfeit your placement and it will be given to the next person in line.

Hours of Operation

*** Please note that the School Board requires that staff are out of the building by 6:00 pm.

C&S Child Care will follow the school calendar of the Delta School District.  Therefore, our first day back in September will be the first Tuesday after Labour Day.  Our Last day with the daycare children will be the same last day in June that the children finish classes.  The remaining days in June will be utilized by staff to clean and close up the centre for the summer.

We are closed during ALL Statutory Holidays, including Easter Monday and Boxing Day.  We are also closed the summer months of July and August.

C&S Child Care staff will be participating in 2 Staff development days each year.  These Staff Pro D Days will be the first Monday of Winter Break and the first Monday of Spring Break, therefore the centre will be closed these two days.

School Closure Due to Severe Weather Conditions

In the event of severe weather conditions, C&S child care will follow the lead of the Delta School District. If the public schools are closed, C&S child care will be closed. Parents are advised to check with CKNW 980 am or www.cknw.com or www.news1130.com to see if the schools are closed.

Arrival and Departure

Parents are expected to sign their child in and out of Out of School Care every day and to let us know who will be picking up the child at the end of the day.

We will not release a child to a person that we feel is unsafe or unfit to be transporting your child. If you have called ahead of time to inform us of someone picking up your child that we are unfamiliar with, please advise them to bring along identification.

We appreciate you picking up your child on time (by 5:50pm). It is often hard for a child to wait when all the other children have left.

In the event that we are expecting your child and they do not show up, we will attempt to call you.  Failure to reach the parent may result in a call to the police.

If your child will not be attending the before or after school care, you must inform the program staff.  Informing the school of a child’s absence is not good enough as the school does not always communicate with the program.  Please ensure that you reach a staff member.  Any communication by text or e-mail must be acknowledged by program staff so that you know your message has been received.  Telephone calls are preferred.

We ask that the children are picked up no later than 5:50 pm to allow staff enough time to tidy up and finalize the closing duties in order to be out of the centre @ 6:00 pm.

Late fees will be charged at a rate of $10.00 per each 15 minutes if you are late picking up your child.  If you cannot make it by 5:50 pm, then please make alternative arrangements.  Please make sure you call program staff so we can help make arrangements if appropriate and possible.  Please also note that 6:00 pm is the time that the facility is locked, so please give yourself enough time to gather your child’s belongings a few minutes early to allow staff to be out of the building by 6:00 pm.  Your cooperation is appreciated.

FEES & Payment Policy

Daycare fees are based on the yearly program and are divided into ten monthly payments.  The first payment is due August 1st (which pays for June). We are unable to reduce fees for absences due to illness or vacation. Your monthly fee guarantees that your child retains his or her spot in the program. 

Childcare subsidy is available through the Ministry of Children and Family Development http://www2.gov.bc.ca/gov/content/family-social-supports/caring-for-young-children/child-care/financial-assistance-for-child-care#funding_amount

Fee Schedule  

Each child must pay a $50.00 non-refundable registration fee in addition to their monthly payments. (This also applies for returning families)

Fees are due the first of each month starting in August and running through May.  For returning parents, you will have earlier registration. Your August payment is your non-refundable program deposit for the following school year, not for September.  We will require payment for September through May.  If you need to withdraw your child for some reason, your August payment will be applied to the last month your child attends provided you have given the proper notice and it’s before March 1.

If a child is taken out of the program for holidays, it will be necessary to pay the full fee in order to reserve his/her place.

If a payment is returned NSF you will be charged a $20.00 NSF Fee and you will have 7 days to pay the NSF fee plus your monthly fee. Failure to do so may result in the withdrawal of your child.

Parents must give 1 month’s written notice, from the first of the month, to withdrawal or make changes to their child’s care in our program(s). Please inform us 30 days prior to the first of the month in which you wish to withdrawal. This includes a request to lower number of days in which your child attends C&S Child Care Inc. You must print and submit a withdrawal form, located here. No withdrawals or changes to care, accepted after March 1.  If you withdraw your child after March 1st, you will not be given a refund.

There will be no top-up fees for Pro D Days.  Top up fees will only apply to Winter and Spring Break.  If a field trip is planned during a Pro D Day or during one of the school breaks, payment will be due the day of the field trip.  Field trip payments MUST accompany your child at drop-off the day of the field trip. If a field trip payment has not been received then your child will not be able to participate in such field trip, and a phone call may be made to have them picked up.